Job Description – Finance, Commissioning and Grants Officer

Job purpose

To develop and implement a Commissioning and Grants Strategy aligned with the Police and Crime Plan.

To support the implementation of commissioning and grants activity, planning and development.

To support the Treasurer in ensuring the financial management activities of the PCC are effective.

To play a leading role in providing financial support to the commissioning activities of the OPCC, including maintaining effective controls and oversight of money distributed to partners and assisting in the applying for grant funding to deliver projects.

Main responsibilities

1. Develop a commissioning and grants strategy, in line with the Police and Crime Plan, engaging providers, service users and stakeholders in its development.
2. Support the strategic planning and commissioning of activity as identified in the Police and Crime Plan and through statutory responsibilities
3. Establish and manage a grants scheme in line with the Commissioner’s plan commitments
4. Commission needs assessments to understand the requirements of service users in Warwickshire. Support the involvement of service users, and providers in the development of Police and Crime Plan outcomes and objectives
5. Provide a level of professional expertise to support the office in commissioning strategies and approaches, developing such knowledge in line with national and governmental trends. Develop policies and protocols accordingly.
6. Develop and implement an office wide approach to performance management and contract monitoring to ensure that outcomes are achieved.  Work with the Treasurer to ensure that contracts deliver on value for money, and manage payments to providers.
7. Monitor and gather outcome data from contracts and provide some analysis to inform future commissioning decisions. Establish appropriate approaches to remedial action where providers fall short of contractual expectations.
8. To provide accountancy support to the OPCC ensuring compliance against the agreed governance structure. Ensure financial procedures operate effectively
9. Manage the production of quarterly monitoring reports and outturn forecasts for all cost centres in the OPCC, including externally funded projects, and challenge and scrutinise forecasts and spending, and advice on appropriate courses of action in light of budget variances.
10. Develop positive working relationships with a wide range of stakeholders and policy leads making them aware of the strategic direction of service development.
11. Engage with regional and national groups and forums, representing the office where appropriate.
12. Develop appropriate communication approaches for providers and other stakeholders, to promote the work of the PCC, and specifically commissioning and grants activity.
13. Engage and liaise with procurement professionals to ensure that work is compliant in compliance with procurement law and practice.
14. .Support timely completion of funding, grant and statistical returns to national agencies, by gathering information from providers and ensure monies are spent in line with terms and conditions.
15. To undertake all duties in accordance with statutory and regulatory frameworks and professional standards
16. To lead on specific projects and developments, and convene task and finish groups as required
17. Work closely with other colleagues to improve operational practices, effectiveness and efficiency.
18. Maintain professional awareness and horizon scan for future developments, with a commitment to own and organisational development
19. Demonstrate a commitment to equality and diversity through actions and activities, using knowledge and tools to understand the impact of decisions on users.
20. Undertake any other duties as reasonably commensurate with role.

Special conditions

• Significant travel across Warwickshire
• This role is politically restricted

Security level

• Recruitment Vetting
• CTC Vetting