Decision Reference Number: WPCC3-0136
Lead Officer: Sara Ansell, Treasurer
Chief Officer approval: N/A
Date: 11th March 2024
Status: Non-confidential
Decision summary:
The Police and Crime Commissioner is required to produce separate Reserves, Capital, and Treasury Management strategies. They are separate documents but are presented here as part of a single decision notice as they represent a package of financial strategies for 2024/25 and have several interdependencies between them. They should be read in conjunction with the annual budget report which is published on the OPCC website. The strategies have been reviewed as part of the annual governance process and have also been considered by the independent Joint Audit and Standards Committee at their meeting on the 27th March 2024. They are now presented for formal approval by the PCC.
I confirm that my register of interests declaration is up to date and that none of my interests preclude me from making this decision.
Signature: P.Seccombe
Date: 23.04.2024
Supporting information
1. Background information
The issues relating to each of the strategies are outlined in more detail below:
Reserves strategy 2024-25
Each year the Police and Crime Commissioner (PCC) reviews his reserve strategy in line with the budget.
In January 2018, guidance was issued to Police and Crime Commissioners (PCCs) by the Minister for Policing & the Fire Service that set out the Government’s expectations around the information to be published by Police & Crime Commissioners on their financial reserves strategies.
The guidance stipulated that “each PCC should publish their reserves strategy on their website, either as part of their medium term financial plan or in a separate reserves strategy document. The reserves strategy should include details of current and future planned reserve levels, setting out a total amount of reserves and the amount of each specific reserve held for each year. The reserves strategy should cover revenue and capital reserves and provide information for the period of the medium term financial plan. Sufficient information should be provided to enable understanding of the purpose(s) for which each reserve is held and how holding each reserve supports the PCC’s medium term financial plan.
The strategy should be set out clearly and understandable for members of the public and should include several key pieces of information as outlined in the attached document. The document contains information from the recently approved budget report and medium-term financial plan, but it also includes more comprehensive details on the types of reserves and to comply fully with the government requirements and CIPFA guidance.
The 2024-25 strategy complies with this guidance.
Capital Strategy 2024-25:
The purpose of the capital strategy is to demonstrate that capital expenditure and investment decisions are taken in line with desired outcomes and take account of stewardship, value for money, prudence, sustainability, and affordability.
The Capital Strategy is a key document for the Police and Crime Commissioner (PCC) and Warwickshire Police and forms part of the revenue and capital planning process. It provides a high-level overview of how capital expenditure; capital financing and treasury management activity contribute to the delivery of desired outcomes. It also provides an overview of how associated risk is managed and the implications for future financial sustainability. It also includes an overview of the governance processes for approval and monitoring of capital expenditure.
The capital strategy links in with the treasury management strategy in terms of funding strategies particularly borrowing for the capital programme. It is therefore suggested that the two documents are read in tandem.
The capital strategy sets out the medium to longer term position of a sustainable approach to capital financing, and to achieve this the PCC is adopting a strategy whereby currently approximately half of capital funding comes from revenue contributions, and that the intention is to increase this by £0.500m per year in line with the MTFP, and the remainder of required funding is financed from borrowing. The way in which different funding streams are used, is also referenced in the strategy, notably that borrowing will be predominantly linked with longer term assets, and other sources of funding with shorter term assets. This approach is and will continue to help minimise the revenue costs of capital funding and is detailed further within the strategy.
Treasury management strategy 2024-25:
The Treasury Management Strategy has been reviewed for 2024-25, with our new Treasury management advisors – the Link Group. Warwickshire must operate a balanced budget, which broadly means that cash raised during the year will meet cash expenditure. Part of the treasury management operation is to ensure that this cash flow is adequately planned, with cash being available when needed. Surplus monies are invested in low-risk counterparties or instruments commensurate with the Police and Crime Commissioner’s low risk appetite, providing adequate liquidity initially before considering investment return.
The second main function of the treasury management service is the funding of the Commissioner’s capital plans. These capital plans provide a guide to borrowing need, and longer-term cash flow planning to ensure that the WOPCC can meet its capital spending obligations. This management of longer-term cash may involve arranging long or short-term loans.
The responsible officer for treasury management is the Chief Finance Officer to the Police & Crime Commissioner (CFO) and the day-to-day responsibilities for treasury management are delegated to the force in accordance with the corporate governance framework.
CIPFA defines treasury management as:
“The management of the local authority’s investments and cash flows, its banking, money market and capital market transactions; the effective control of the risks associated with those activities; and the pursuit of optimum performance consistent with those risks.”
The Commissioner receives as a minimum, three main reports each year, which incorporate a variety of polices, estimates and actuals. These reports are also shared with the Joint Audit and Standards Committee for scrutiny and consideration.
Treasury management strategy (attached), which includes the prudential limits and prudential indicators.
The report covers:
- the prudential indicators and borrowing strategy in accordance with the capital programme as included within the budget report, and the capital strategy. The prudential indicators now include the new liability benchmark indicator, which is explained in more detail in the document.
- The minimum revenue provision (MRP) policy (how residual capital expenditure is charged to revenue over time)
- The treasury limits and overall strategy (how the investments and borrowings are to be organised)
- The investment strategy (the parameters for managing investments)
- Information regarding the economic and local context and debt rescheduling.
A mid-year treasury management report – This will update the Commissioner with the position regarding capital spending and financing, including investment and borrowing implications, and the amendment of any prudential indicators as necessary. It also monitors whether the treasury activity is meeting the strategy and whether any policies require revision.
A year end treasury report – This provides details of a selection of actual prudential and treasury indicators and actual treasury operations compared to the estimates within the strategy.
The Commissioner scrutinises and approves the reports as appropriate and relies on the feedback from the Joint Audit and Standards Committee in this endeavour.
Warwickshire OPCC currently uses Link Group as its expert external treasury management advisors, although the OPCC recognises that responsibility for treasury management decisions always remain with the organisation and will ensure that undue reliance is not placed upon our external advisors. However, it also recognises that there is value in employing external providers of treasury management services to acquire access to specialist skills and resources.
The CIPFA Code requires that the responsible officer ensures that relevant personnel receive adequate training in treasury management. Finance staff meet with The Link Group to discuss topical issues and to remain updated, on a regular basis. The draft Treasury management strategy has also been prepared in conjunction with the Link Group as experts in this field. The need for further training and contact with them, will be kept under review.
2. List of additional information attached as appendices
Treasury Management Strategy 2024/25
3. Expected benefits
The PCC will comply with all current guidance and legal requirements regarding these elements of its financial affairs, and they help to ensure good financial governance within the organisation and across the force and set the strategic direction for the future.
4. Impact of not approving the application
There will be a failure to comply with relevant legislation and guidance
5. Costs (including any identified savings)
Any cost information or financial implications are covered in each of the relevant documents
6. Equality considerations
Compliance with all relevant policies must be met
7. Legal comments
All legal requirements and guidance will be adhered to in reviewing and publishing these documents
8. Social or Environmental considerations
Compliance with all relevant policies must be met
9. Publication
Information in this form is subject to the Freedom of Information Act 2000 (FOI Act) and other legislation. Unless the information provided is covered by an exemption and stated to be either confidential or partly confidential, the information contained in the form will be published on the OPCC website.
Comments from the Treasurer
The production of these financial strategies is an essential and important part of the overall financial strategy and governance arrangements. They underpin one of the primary responsibilities of the PCC, in conjunction with the Treasurer to maintain a sound financial position. The production of these documents which are reviewed and updated annually. Reflect the current challenges and circumstances and ensures that best practise and current guidance is adhered to.
Comments from the Chief Executive and Monitoring Officer
These strategies demonstrate the strong governance and financial management arrangements that are in place to safeguard the use of public funds. They have been reviewed by the Joint Audit and Standards Committee to enable the PCC to benefit from their subject matter expertise.
