Decision Reference Number: WPCc3-0019
Lead Officer: Polly Reed, Chief Executive
Chief Officer approval: Ben Smith
Date: 06/02/2024
Status: Non-confidential
Decision summary:
This application is for funding for the for replacement of security gates/roller shutters at Greys Mallory Patrol Base, Bedworth Police Station and Rugby Police Station.
I confirm that my register of interests declaration is up to date and that none of my interests preclude me from making this decision.
Signature: P.Seccombe TD
Date: 06/02/2024
Supporting information
1. Background information
The security of Police sites is important so that Police Staff, Vehicles and Buildings are protected from malicious attack which may result in loss of service to the public.
The roller shutters and security gates at Greys Mallory, Bedworth and Rugby are unreliable due to the age of the equipment requiring regular repair. When the units are not in operation the sites are vulnerable to possible attack. This must be mitigated against, and force personnel are deployed to provide guard arrangements. This results in incurred costs for the Force to provide security while the gates are not operational.
The cost of the gates to be replaced at each of the three sites as below:
Greys Mallory £36,990.56
Rugby £73,091.25
Bedworth £57,571.21
The works will be managed by the in-house Estates and FM team and completed by Grahams FM, who hold the contract for maintenance services
2. List of additional information attached as appendices
Breakdown of required works.
3. Expected benefits
- Protection of service to the public
- Avoidance of staff costs due to old units breaking down
- Removal of health and safety risk to staff and officers
4. Impact of not approving the application
- Interruption of Policing service to the public
- Ongoing high maintenance costs
- Injury to Staff and Officers
5. Costs (including any identified savings)
There are no revenue costs but completing this work will avoid revenue costs associated with high levels of repairs due to ageing equipment.
The Capital costs of these works totals £167,653.02 across the three sites. The breakdown of which is shown elsewhere in this decision notice.
6. Equality considerations
None identified.
7. Legal comments
None identified.
8. Social or Environmental considerations
The OPCC has a duty of care protect Police Staff and Officers from harm as well as having a duty of care to ensure continuity of service to the public.
9. Publication
Information in this form is subject to the Freedom of Information Act 2000 (FOI Act) and other legislation. Unless the information provided is covered by an exemption and stated to be either confidential or partly confidential, the information contained in the form will be published on the OPCC website.
Comments from the Treasurer
This project can be funded from within the 2023/24 estates capital budget. The project spending will be monitored separately and included in the capital monitoring information shared with the Commissioner in the regular Money Matters report.
Comments from the Chief Executive and Monitoring Officer
This work is essential to ensure that police sites are secure and robust to prevent attacks.
