Decision Reference Number: WPCC4-0023
Lead Officer: Raja Khan
Chief Officer approval: ACC David Gardner
Date: 9th September 2024
Status: Partially-confidential
If partially-confidential or confidential please detail the FOI exemption applied and specify which parts are confidential: commercial information to be redacted prior to publication
Decision summary:
Approval to proceed with the outlined Year 1 Projects identified on the Justice Centre Capital Programme 5 Year Plan (Rev D).
I confirm that my register of interests declaration is up to date and that none of my interests preclude me from making this decision.
Signature: P.Seccombe
Date: 24/09/2024
Supporting information
1. Background information
In January 2024, a project was commissioned to establish the condition of all freehold buildings across the Warwickshire Police Estate.
In February 2024, Rider Levett Bucknall (RLB) secured the project via a competitive tender and were appointed to complete Condition Surveys of all freehold buildings, including the two Justice Centres at Nuneaton and Leamington.
The scope of works included:
- Surveys of the building fabric and internal finishes (visual inspection only)
- Surveys of all mechanical and electrical services (visual inspection only)
- Aerial photography – to review the condition of buildings from above
In March 2024, the findings were presented as detailed work schedules and written reports. These were then reviewed and verified by the Facilities Managers and Estates Team. Works were then grouped by project, priority and delivery strategy to enable the findings to be presented as a 5 Year Plan.
This Decision Notice is for the approval of Year 1 projects identified on the Justice Centre Capital Programme 5 Year Plan (Rev D).
The 5 year capital works plan has been circulated with Justice Centre Partnership Board. The Board have agreed, in principle, for the commencement of the Capital works proposed in this DN in year 1 to meet immediate replacement needs of the building. This DN does not seek approval to the revenue works highlighted within the 5 Year Programme or the EV charging points. The EV charging point projects have been put on hold pending a management plan for the implementation of EV charging at the Justice Centres. Any projects over and above the ones listed within this DN will require a separate approval to proceed.
This approach was approved at the Justice Centre Partnership Board meeting on the 5th September 2024.
The lift at Leamington Justice Centre is currently out of order and cannot be used. A temporary repair has been ordered, however there is rising frustration from partners using this lift that numerous breakdowns have occurred, and staff are uncomfortable using with another repair being effected.
2. List of additional information attached as appendices
Refer to Warwickshire Justice Centre Capital Programme 5 Year Plan (Rev D)
3. Expected benefits
The Condition Surveys have identified maintenance and improvement works required. The 5 Year plan has grouped these works into projects, to enable efficient and cost effective delivery on site. By delivering these projects over the next 5 years, the overall condition of the buildings will be improved and maintained – to the benefit of all end users.
The works will ensure that immediate essential replacement requirements are met for the two Justice Centres.
4. Impact of not approving the application
Delays to critical projects and continued disrepair of finishes and systems in key buildings.
Higher levels of dissatisfaction from Partners, who have all contributed to the maintenance and upkeep of the buildings.
Lack of compliance with Equality Act 2010 requirements.
5. Costs (including any identified savings)
Year 1 capital projects to be commissioned, as identified on RLB Condition Surveys:
Nuneaton Justice Centre – Year 1 Works
| Title | Budget £ | Description |
| Chiller replacement project | £115,539 | Replacement of damaged chiller, associated pumps and damaged condenser unit in basement |
| Subtotal | £115,539 |
Leamington Justice Centre – Year 1 Works
| Title | Budget £ | Description |
| Roof cleaning and replacement project (isolated areas only) | £47,100 | Full scope to be established following further site surveys |
| Replace broken window pane | £393 | |
| Passenger lift replacement
(Lift 9) |
£77,400 | Full scope of lift replacement/refurbishment work to be established following a site survey and inspection of O&M documents and maintenance logs |
| Subtotal | £124,893 |
SUMMARY
Year 1 projects to be commissioned, as identified on RLB Condition Surveys: £240,432
Total Anticipated Capital Spend in Year 1 (2024/2025): £240,432
(All figures exclude VAT)
All costs to be met from the Capital Sinking Fund for the respective Justice Centres.
6. Equality considerations
The provision of a lift is essential for the continued Equality Act 2010 compliance of the building. Currently the lift is out of order and mitigation in place to manage this.
7. Legal comments
None identified
8. Social or Environmental considerations
The OPCC has a duty of care to provide safe facilities for police staff and visitors.
9. Publication
Information in this form is subject to the Freedom of Information Act 2000 (FOI Act) and other legislation. Unless the information provided is covered by an exemption, the information contained in the form will be published on the Warwickshire PCC website.
Comments from the Treasurer
This decision notice seeks approval of the outlined projects which form part of the year 1 works identified on the Justice Centres 5 year plan appended to this decision notice. A sinking fund is in place for both justice centres, and partners have agreed at the recent board meeting to finance these costs from those funds.
Comments from the Chief Executive and Monitoring Officer
This decision supports the discussions at the partnership Justice Centre Board of 5 September, for essential works at the Justice Centres.
