Decision Reference Number: WPC3-0112
Lead Officer: Caroline Plane / Raja Khan
Chief Officer approval: Jeff Carruthers
Date: 23/11/2023
Status: Partially-confidential
If partially-confidential or confidential please detail the FOI exemption applied and specify which parts are confidential
Decision Notice only to be published. Appendices are exempt due to S43 Commercial Interests.
Decision summary:
Replacement primary boilers and hot water cylinders at Rugby Police Station.
I confirm that my register of interests declaration is up to date and that none of my interests preclude me from making this decision.
Signature: P. Seccombe
Date: 27.11.2023
Supporting information
1. Background information
Two out of the three existing boilers at Rugby Police Station have now failed with obsolete parts. The third boiler whilst operating is end of life and will not provide the overall heat demand to the building.
One of the two hot water cylinders has now also failed with obsolete parts.
A full boiler room plant replacement is required along with updated automatic controls to ensure heating and hot water is provided to the building moving forward.
A design specification has been prepared which has been tendered to three contractors on the open market. A full tender evaluation has occurred and a single contractor appointed to deliver the project.
The project works will be occurring January 2024 – March 2024. During this period temporary boilers will be provided to maintain the building operational.
2. List of additional information attached as appendices
- Procurement Evaluation Report – confidential
- Contract with supplier – confidential
3. Expected benefits
- Provision of adequate heating capacity and increased hot water capacity to the building and its users.
- Maintain adequate heating throughout with better controls
- Significantly better efficiency boilers with reduced running costs
- Resilient system with increased product warranties on the primary plant such as boilers.
- Removal of asbestos from the boiler room and existing chimney
4. Impact of not approving the application
- Inadequate heating over the 2023 winter period
- Failure of the 3rd boiler will result in no heating to the building
- Failure of the 2nd hot water cylinder will result in no hot water to the building
- Officers and staff will need to be moved to other locations whilst temporary heating and hot water is provided should the current installation fail.
- Inability to repair any further plant due to the age, condition and availability of spares.
5. Costs (including any identified savings)
The project costs total £382,809.15 exc VAT.
6. Equality considerations
None identified.
7. Legal comments
The contract was tendered under a full commercial JCT tender process.
8. Social or Environmental considerations
The PCC and Chief Constable has a duty of care to provide Police Staff, Officers and public visiting the station to adequate space heating and hot water.
The new boilers will be latest state of the art condensing gas boilers with an overall efficiency rating of A – 96%. This compares to the old boilers which typically would have had an efficiency in the range of 70-80%. Due to the age and condition of the existing boilers the efficiency is likely to be lower than this figure in reality. The NOx output to the environment will also be significantly lower than existing. This is therefore better for the environment.
9. Publication
Information in this form is subject to the Freedom of Information Act 2000 (FOI Act) and other legislation. Unless the information provided is covered by an exemption and stated to be either confidential or partly confidential, the information contained in the form will be published on the OPCC website.
Comments from the Treasurer
These costs will be met from within the planned capital programme.
Comments from the Chief Executive and Monitoring Officer
This replacement boiler is part of the planned maintenance work for Rugby Police Station.
