Personal data obtained through our interactions with the media.
a. What personal information do we hold?
We receive enquiries from the media on current affairs, the work of the Commissioner as well as policing, criminal justice and community safety matters. In addition, we publicise the work of the Commissioner through the issuing of press releases and other publications.
In order to reply to media enquiries we need enough information from the representative of the media in order to provide a response. This will include their name, telephone number/contact email address and, where relevant, the name of the organisation they represent, as well as the details of the enquiry.
We maintain a list of email addresses for media and community contacts who have requested our press releases.
b. How do we collect your personal information?
We will take this information when contacted by a representative of the media, usually by telephone or email and sometimes in person. We will only take enough information in order to provide a response or to add them to our press release distribution list.
c. For what purposes do we use your personal information?
We need to keep a record of who we have spoken with and what has been asked for/provided. If we can’t answer your query/request over the phone, we’ll need your contact information for our response.
We’ll only use your personal information to respond to you and will make a record of our communications with you, both verbal and written.
We’ll also use your contact information to send you our press releases.
d. What is the legal basis for our use of your personal information?
The legal basis we rely on for processing your personal data is public task, under article 6(1)(e) of the GDPR.
e. Who will we share your personal information with?
In order to provide a response to your enquiry, we may need to liaise with the police or other agencies in order to establish facts or supporting information. We will tell you if this is the case.
f. How long will we keep your personal information?
For information about how long we hold personal data, see our Records Management and Retention Policy.
You can, however, ask us to stop sending you press releases at any time and we will update our records immediately to reflect your wishes.
